Vermont State Athletic Directors Association

Meeting Minutes

January 12, 2004

 

I.       Call to order:  Bob Hingston

II.          Introduction of Athletic Directors 

Members Present:  Bob Hingston-Windsor, Mike O’Day-South Burlington, TJ Sawyer-SBHS intern, Kevin Riell-CVU, Merlyn Courser-Danville, Rob Black-Mill River, Sumner Erbe-Otter Valley, Vincent Buttice-Lake Region, Wendy Wannop-Woodstock, Bob Johnson-VPA, Amy Molina-U32, Mary Stetson-Mt. Abe, Dennis Barcomb-Winooski, Gary Girard-North Country, Marty Derda-Rice, Tom Conte-St J, Jennifer Lopez-Fair Haven, Mike Norman-Rutland, Dave Capman-Poultney, Marty McDonough-MSJ, Sue Duprat-Harwood, Mike Prescott-Lamoille, Pat Hanifin-Peoples, Jeff Stetson-Mt Abe, Pat Merriam-So Royalton, Mike Donoghue-BFP, Jeanne Hulsen-Burlington,  Dan Hudson-Hazen, Frank Pecora-Northfield, Harry Loyzelle-Retired, Bob Higgins-retired, Shawn Woods-Spaulding

 

III. Treasurers Report: Kevin Riell

Discussed VSADA Finances. Reported on t-shirt sale from fall championships.

Motion to accept:  Gary Girard  2nd: Merlyn Courser  Passed

IV. Secretary’s Report: Amy Molina

 

Motion to accept:  Merlyn Courser  2nd: Mary Stetson  Passed

 

V. Announcements:

a.                 Mike O’Day – Football schedules are out. All changes to Mike ASAP.

b.                Tom Conte & Mike O’Day – Both have info from the National Convention available if you want them to copy for you.  Has good information on Pay to Play, Assessments, Strategic Plans, and Action plans.  Contact him if you want info.

 

VI. NIAAA/CAA Report: Mike O’Day

·        Section I meeting went well at the Convention.

·        New LTC courses are available and can be found on-line

·        He is still working on a couple of different options for the March conference.

·        NIAAA has a great website – Sect 1 is having a LTC Course weekend at the Cape – Aug 8-11.  There is a Feb 1 deadline for rooms. Contact Mike or www.section1niaaa.org for more information.

·        There will be new requirements for the CMA & CAA starting in Jan 2005.

·        There is a Section I meeting in Rockland, ME. Mike is going. If anyone wants to go with him, please let him know.  VT will host the annual meeting in 2008.

·        Section I is going to publish a professional magazine dedicated to helping out NE athletic directors.

·        Next year’s national conference is in New Orleans.

 

VII. LTC Report: Mike O’Day for Tim Brown

·        LTC 506 is available on-line

 

VIII.          ASEP Report: Mike O’Day for Bruce Wheeler

·        Please think about dates you would like to host for the spring

·        Cost of clinics will go up in April 2004 to $95 for FA & $105 for CP

·        Need to discuss re-certification process at March meeting.

 

IX. VSADA Conference:  Mike O’Day (Dan Marlow absent)

·        Conference will be Mon, March 15-Tues, March 16.  Early registration - $100 commuter, $160 overnight.  Register before Feb 15.  If you have roundtable discussion items please see Mike or Dan. 

·        Speakers are all set.

·        If you have any exhibitors who would like to set up a table, please have them contact Ed Hockenbury.  Cost is $175 per vendor and it is a major fundraiser for the VSADA.

 

X. Leadership Conference: Shawn Woods (Dan Marlow absent)

·        Forms are available on the VPA website and www.vsada.org    

 

Motion to investigate the possibility of inviting all of the nominees in 2005.  Would need to increase room size and review day of event (not connected to the Conference).       Discussion – Mary Stetson suggested keeping it on the same night because it really makes a difference to the kids.  Need to look at getting a bigger room to accommodate everyone.

 

Motion to accept:  Gary Girard  2nd: Mary Stetson  Passed

 

XI. Activity Standards:  Frank Pecora for Kathi Bierwith & Dan Marlow

·        Next meeting is in Middlebury on Jan 29 and 30th.

·        Topics to discuss are baseball/softball committees are asking for a waiver of the mouthguard rule.

·        Home-school student regulations are going to be tightened.

·        Spring football will be discussed (O’Day will do a presentation) and voted on.

 

XII. VPA Report:  Bob Johnson

·        Basketball survey has gone out by email. Please return your responses ASAP.

·        When filling out Tournament applications please use first name first.

·        Boys D 1 and Girls D1 basketball finals will probably be played on Friday night at UVM.  UVM is holding out giving us an exact answer while they wait to find out the status of hockey playoffs.

 

XIII. Ideas that Work: (absent Brian Trottier)

·        No Report

 

XIV.  Old Business

·        Executive committee will finalize proposal and talk about stipend for final proposal to group in March.

·        VSADA website if up and running.  www.vsada.org.  If you want anything added, please email it to amolina@u32.org.

·        Tournament game program ads are due February 7th.  www.vsada.org for more information on deadlines etc.

·        Team pictures for D1 Girls and Boys Basketball and all Ice Hockey are due Feb 7th.  Can be emailed or sent to Mike O’Day. Please use B&W because color photos don’t work well.

 

XV. New Business

·        AD HOC IRS Committee (Jeanne Hulsen) report.  At the meeting it was confirmed that officials are independent contractors and need to report their earnings.  Schools should have W9’s on file for each official.  The Committee is working on a list of suggested guidelines and recommendations as to how we should implement tracking $.

·        Basically, schools will have to track all $ paid to officials and game staff and report any earnings over $600.

·        Motion to send Melba some flowers. Jeanne Hulsen volunteered to take care of that. 

Motion to accept:  Tom Conte  2nd: Mary Stetson  Passed

 

Presentation by Melanie Davidian from In The Zone Sports Consulting.

 

Motion to adjourn:  Gary Girard  2nd:  Mary Stetson 

Passed