Vermont State Athletic Directors Association

Meeting Minutes

March 15, 2004 – Athletic Directors Conference

I. Call to order: Bob Hingston

II. Introduction of Athletic Directors

Members Present: Bob Hingston-Windsor, Mike O’Day-South Burlington, Kevin Riell-CVU, Merlyn Courser-Danville, Rob Black-Mill River, Vincent Buttice-Lake Region, Bob Johnson-VPA, Amy Molina-U32, Dennis Barcomb-Winooski, Gary Girard-North Country, Tom Conte – St J, Jennifer Lopez-Fair Haven, Mike Norman-Rutland, Dave Capman-Poultney, Marty McDonough-MSJ, Sue Duprat-Harwood, Pat Hanifin-Peoples, Pat Merriam-So Royalton, Mike Donoghue-BFP, Jeanne Hulsen-Burlington, Frank Pecora-Northfield, Shawn Woods-Spaulding, Chris Sawyer-Brattleboro, Dave Chesley-Bellows Falls, Dennis Fries-Section I Rep, Bruce Viens-Randolph, Dave Bahrenberg-Colchester, Jere Brophy-GMVS, Heidi Bruening-Pine Ridge, Kathi Bierwirh-Burr & Burton, Pete Gervaus-Enosburg, Burns Page-Retired, Melba Masse-Essex, Gomer Morgan-Montpelier, Joe Soloman-Milton, Sean Farrell-Middlebury, Jay Hartman-Mississquoi Valley, Tim Brown-Mt Anthony, Paul Wheeler-Lyndon. Brian Trottier-Hartford, Keith Lyman-Leland & Gray

III. Introduction of Mr Dennis Fries, Section I Representative out of Rochester, NY. He is traveling around attending every Athletic Directors Conference in his region. Section I leads the nation in NIAAA memberships. Reminded everyone about the Summer Institute being held on the Cape in August. National Conference is Dec 11-15, 2004 in New Orleans, LA. Also invited everyone to get involved in a NIAAA committee.

III. Treasurers Report: Kevin Riell

Discussed VSADA Finances. T-shirts sales at Winter sites went very well.

Motion to accept: Merlyn Courser 2^nd: Brian Trottier Passed

IV. Secretary’s Report: Amy Molina

Motion to accept: Gary Girard 2^nd: Jay Hartman Passed

V. Announcements:

a. Melba Masse. Reminded everyone of the VIHL meeting. We are also in the 2^nd year of a 2 year schedule.

VI. NIAAA/CAA Report: Mike O’Day

· New LTC courses are available and can be found on-line

· NIAAA has a great website – Sect 1 is having a LTC Course weekend at the Cape – Aug 8-11. Contact Mike or www.section1niaaa.org for more information.

· There will be new requirements for the CMA & CAA starting in Jan 2005.

· There is a Section I meeting in Rockland, ME. Mike is going. If anyone wants to go with him, please let him know. VT will host the annual meeting in 2008.

VII. LTC Report: Mike O’Day for Tim Brown

· LTC 506 course at the Conference went well, lots of people

· Please check the lists he sent out to make sure that your LTC courses are accurate.

VIII. ASEP Report: Mike O’Day for Bruce Wheeler

· Cost of clinics will go up in April 2004 to $95 for FA & $105 for CP

· Need to discuss re-certification process at May meeting.

· Bruce Wheeler will give a report on recertification at May meeting.

XI. Activity Standards: Frank Pecora for Kathi Bierwith & Dan Marlow

· The process of appeals was discussed. Who should handle these? Leagues, VPA or Committees?

· Substance abuse violations were discussed. Should the VPA enforce a statewide policy once tournament time comes around?

· Dance. Should this become a VPA sponsored activity?

· Calendar. Suggested that we go with a 16 team tournament format instead of play-in games. This would give us more play dates in the regular season.

XII. VPA Report: Bob Johnson

· Spring guides are up on website

· Attendance at VPA tournament games this winter was up.

· Affiliated and home school policies are going to be looked at. Opinions, suggestions, ideas to Bob asap.

XIII. Ideas that Work: (Brian Trottier)

· #1 Fan Idea. See Brian for more information.

XIV. Old Business

· Recommendation from Executive Committee to add a position – VSADA Executive Director. Letter of Intent and Resume to Bob Hingston by May 1^st. Propose to pay $500 stipend, office expenses and trip to National Conference for Executive Directors.

Motion was made to warn this position for May meeting vote.

Kevin Riell - Motion Bruce Viens - 2^nd PASSED

· VSADA website if up and running. www.vsada.org. If you want anything added, please email it to amolina@u32.org. Suggested additions were links to all the schools, message board and adding league schedules.

· Award Ballots were handed out. Fill out and return to Frank Pecora.

XV. New Business

· 16 teams in the tournament. Mike O’Day spoke in favor of limiting to 16 teams. Motion to recommend to the VPA and ASC to limit the tournament field in all sports to a maximum of 16 teams.

Motion: Mike O’Day 2^nd: Gary Girard

Passed (36 in favor, 1 opposed, 1 abstain)

· Staggered start for sports season. Seems that the basketball coaches liked the staggered start but most of the AD’s present liked it the way it worked this season. Discussion centered around leaving the winter start like it was this year (shot gun style).

· Fair Haven volunteered to host Football or Soccer tournaments.

· Fall tournament sites. If you would like to host, please let the VPA know as early as possible.

· Baskeball scheduling concept. Some schools are looking into playing JV & Varsity games on the same nights but at opposite sites.

· 2 year terms for Executive Committee officers. Warn to change the bylaws to allow 2 year terms of office for officers. This would allow for better flow and to allow officers to get good at their jobs.

Motion: Brian Trottier 2^nd: Gary Girard PASSED

Presentation by Robert Corran, UVM Athletic Director.

UVM is working together with local high schools to create partnerships. Strategic plans include “Becoming Vermont’s Team”. They are trying to create and build connections around the state through clinics, hosting events, professional development and leadership workshops.

Motion to adjourn: Brian Trottier 2^nd: Gary Girard

Passed

Annual meeting – May 10, 2004 – Vermont Technical College