Vermont State
Athletic Directors’
Association
Revised 3/17/03
Adopted: 5/12/03
Amendment: __________
VERMONT HIGH
SCHOOL
ATHLETIC
DIRECTORS’ ASSOCIATION
CONSTITUTION
Adopted: May 12, 2003
Article I NAME
The name of this organization shall be the Vermont
State Athletic Director’s Association (VSADA)
1.
The
membership of the association shall be open to any Athletic Administrator in the
state of Vermont who has been appointed by his/her local school board,
superintendent and/or principal, or pertinent authority, for the specific
purpose of administering the interscholastic athletic program.
2.
Each
member school shall be entitled to one vote.
3.
Dues
shall be set annually by vote of the membership
4.
Non-voting
associate memberships and college athletic director memberships shall be
accepted and are welcomed. Dues shall
be set annually by vote of the membership.
Article III PURPOSE
The purpose of this organization
shall be:
1.
To
assist and cooperate with the Vermont Principals’ Association (VPA)
2.
To
improve athletic understanding and relationships throughout the high schools
within the state of Vermont.
3.
To
foster a high standard of achievement, professional proficiency and ethics.
4.
To
develop greater unity, uniformity and fellowship among all members.
5.
To
improve the articulation of interscholastic athletics in the total educational
program.
6.
To
present an opportunity for an exchanging of ideas on mutual problems and
practices.
7.
To
recognize that the administrative head of the school is held ultimately
responsible in all matters pertaining to interscholastic athletic activities
involved in his/her school.
8.
To
promote athletic interest of students among school systems.
Article IV OFFICERS, DUTIES, AND ELECTIONS
1.
The
officers of the association shall be a President, Vice-President, a Secretary,
and a Treasurer.
2.
Duties of the President – The President shall preside at all meetings of the
association as chief executive officer.
He/she
shall have the power to appoint special committees.
3.
Duties of the Vice-President – The Vice-President shall assume the duties of the
President in his/her absence or in his/her inability to act. He/she shall assist the President in
any matter necessary.
4.
Duties of the Secretary – The Secretary shall be the chief correspondence
officer responsible for all such records and proceedings of the
association. He/she shall be responsible for
notices, publications, reports, and other items necessary for proper operation
of the association.
5.
Duties of the Treasurer – The Treasurer shall be responsible for receipt
and disbursement of funds as authorized by the Executive Committee. Accurate records are to be kept subject to
an annual audit by the auditing committee.
A financial report shall be given as routine order of business at all
open meetings. He/she shall be duly
responsible for membership and membership records.
6.
Election of Officers – All officers shall be elected by vote of the
association at the annual May meeting for a term of one year. Officers may succeed themselves in office
but for no more than three years.
7.
Officers
may be removed from office by a two-thirds majority vote of the membership.
1.
Membership – The Executive Committee shall be composed of all duly elected
officers specified in Article IV and the Past President, the National
Interscholastic Athletic Administrators’ Association (NIAAA) Liaison, and the Leadership
Training Courses (LTC) Coordinator.
Each member shall have one vote.
2.
Duties
–
a)
To
appoint all standing committees.
b)
To
prepare an agenda for each meeting.
c)
To
call special meetings when the need arises.
d)
To
originate and appoint all special committees or act as one themselves.
e)
To
prepare the annual budget.
3.
Meetings – The Executive Committee may be convened at the request of the
President or by the majority vote of the Executive Committee. The Executive Committee should meet prior to
each regular meeting and the annual meeting.
4.
Quorum
– A quorum shall consist of no less than five members of the Executive
Committee and any action shall be based on a simple majority vote.
5.
Term
– The term of office of the Executive Committee begins at the time of election
at the annual May meeting and terminates at such time as a new committee is
elected.
Article VI MEETINGS
1.
Annual Meeting – The annual meeting shall be held in May of each year at a time and
place determined by the Executive Committee.
2.
Regular Meetings – Regular meetings shall be held in September, November, January, and
March at a time and place to be determined by the Executive Committee.
3.
Special Meetings – Special meetings may be called by a majority vote of the Executive
Committee.
Article VII COMMITTEES
Committees shall be formed as deemed necessary by the Executive Committee. The following may be used as a guide.
1.
Nominating
Committee
2.
Auditing
Committee
3.
Membership
Committee
4.
Liason
Committee
5.
Public
Relations Committee
6.
Professional
Development Committee
7.
Welfare
Committee
8.
Higher
Education Committee
Article VIII AMENDMENTS
1.
Amendments
to the constitution shall be by referendum vote of the members present at the
annual meeting.
2.
All
amendments may be proposed by the Executive Committee or by petition of seven
active members to the Executive Committee at least sixty (60) days prior to the
annual meeting. The proposed
amendment(s) must be mailed to all members at least thirty (30) days prior to the
annual meeting.
The Constitution of the Vermont High School Athletic Directors’ Association shall be adopted by a majority vote of the members present at a meeting called for this purpose.
The rules contained in the current edition of Robert’s
Rules of Order Newly Revised shall govern the Association in all cases to
which they are applicable and in which they are not inconsistent with this
constitution and any special rules of order the Association may adopt.